Intextra®

Intextra® Modules

Newsdesk keeps employees up to date with corporate news, bulletins and briefings. Administrators can easily create news stories, format the text, insert hyperlinks to other web content, insert email links and attach documents. A scrolling news 'ticker' can be added to the home page to highlight the latest news stories.

Directories allow you to create any type of directory containing any attributes you require. Common directories are for people, locations, projects, suppliers, assets and special project groups. A People Directory is delivered as standard and stores all key employee contact details plus a searchable CV of experience, skills, training, qualifications, hobbies and interests. The People Directory can be maintained by each employee to keep their own details and CV up to date and a powerful search facility allows searching of all user attributes.

Discussion Forums facilitates discussion, knowledge sharing and debate about topics relevant to your business. It promotes team working and is an excellent way to gather feedback and judge reaction to new ideas or issues.

Events Calendar provides a simple shared calendar to publicise or track key dates such as corporate events, departmental holidays or project deadlines. This facility can also be used as a room or equipment booking facility.

Gadgets are pre-defined areas or windows on the homepage of an intranet, into which you place images or text to promote areas of the intranet to users. Gadgets are easy to create, update and maintain and are useful for highlighting new initiatives, important content and news. Script code can be attached to gadgets to provide bespoke functionality and allow integration with third party systems.

Frequently Asked Questions (FAQ) allows the creation and maintenance of lists of questions and answers. By collecting this information together, you can provide a useful knowledge base for your business and ‘how to’ guides for products, business processes or procedures. Users can self serve information, freeing up experts and corporate helpdesks from answering common questions and promoting best-practice ideas and approaches across the whole business.

Content Manager enables you to maintain and expand your intranet by adding new sections and pages. Text can be edited, images and documents added and links created by anybody with basic word-processing skills. Content manager allows you to keep the content of the site up-to-date, fresh and engaging.

Document Library allows corporate documents to be held electronically in one central location, eliminating costly printing, distribution and version control issues. Users view the documents in a simple folder structure and all PC file formats are supported. The document library is ideal for supporting quality management systems and initiatives.

Photo Library is a repository for photographs and images, allowing them to be catalogued and searched. It is ideal for presentation materials, corporate logos and stock images. Users can view a low resolution thumbnail of a picture before deciding to download a large file. Photo Library automatically creates a thumbnail for every photograph that you add.

Permission Email Marketing for news, special offers, product launch information or other bulletins. You can use the tools to compose a targeted email which can then be sent in bulk to registered subscribers. SiteStream can be used to pre-select prospects or customers for emailing using the query tool in the Sales module.

Noticeboards are an electronic version of traditional company notice boards allowing employees to share information including for sale items, company notices (fire drills etc), sports club results and general announcements. Contributors have the option to include a picture on their notice. Users can post, search, edit and remove notices with no corporate overhead in managing the application.

Forms stores standard company forms electronically in one location, providing a convenient place for users to get the latest forms for say expenses, health and safety or sickness reporting. Forms can use standard PC file formats including Microsoft Office documents, Adobe PDF and HTML.

Job vacancies stores all advertised jobs and career opportunities so that employees can click through to a comprehensive job description with an online application form. Administrators can choose from a set of template application forms, or create their own. Documents can be attached to the job description, for example, equal opportunities statement, terms and conditions.

User Manager and Security ensures that only authorised people can access particular content. You can assign access permissions and rights to individuals or groups for reading writing and changing specific information. For customers with a Windows NT Domain or Active Directory, pass-through authentication allows seamless integration with existing network security. Intextra® can be deployed with encryption (the ability to protect information as it travels across the network). You can delegate content management responsibility to appropriate authors, for example allowing the Marketing Department to update their own section independently from say Human Resources.

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